The AI bookkeeper built exclusively for freelancers

Bookkeeping for freelancers,
on autopilot.

Made forDesignersDevelopersConsultantsWritersContent Creators& every solo creator

Connect your bank, send professional invoices, log business mileage with mapped routes, and let coinbooks find every deduction and estimate your taxes automatically. In plain English — no accountant needed.

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app.coinbooks.ai/dashboard
Needs attention
$3,200 is overdue from Acme Corp
Invoice #2026-014 · 14 days past due
Money in
$8,340
Money out
$1,920
Net
$6,420
Coin Insights · Act now
$340 in deductions unclaimed before Q2 closes

Trusted by freelancers at

UpworkToptalContraFiverr99designsDribbble
Our story

I still get IRS penalties most years.
Estimating taxes is hard when you don't want to overpay.

Freelance income jumps month to month. I'm not great at guessing what I owe the IRS each quarter — and I don't want to park more with the government than I have to. So I run lean on estimates, then underpayment penalties show up anyway. It feels like you can't win: tie up cash you need, or risk another fine.

Every feature in coinbooks.ai exists because we needed it ourselves. Not because a product manager said so. Not because a focus group voted on it. Because we lived the problem.

VS
Vineeth Shetty, Founder
Freelance developer
“I'd rather not prepay the IRS a dollar more than I owe — but guessing wrong has cost me in penalties more than once. Coinbooks is what I wish I'd had when I was doing the math in a spreadsheet at midnight.”
We speak freelancer
No accounting jargon. No "accounts receivable aging." We say "who owes you money and for how long" — because that's what you actually want to know.
Built for irregular income
Feast and famine months. Three clients at once, then none. Variable income is our default, not a special case we bolted on after the fact.
Respects your time
You freelance because you'd rather be doing your craft than managing spreadsheets. coinbooks is designed to take 20 minutes a month — not 4 hours.
We use it every day
Every feature is something we use ourselves. If we wouldn't use it, we don't build it. You're not a beta tester — you're a person we're trying to genuinely help.
How it works

Three beats. One calm money routine.

In practice, money flows from bank sync to categorized books to live tax estimates — then Coin Insights flags what still needs your attention. The sections below tour each surface: intelligence, taxes, invoicing, receipts, clients, reports, and mileage.

01
Connect your bank

Link accounts with Plaid. Transactions import automatically — no CSVs, no manual entry.

02
AI organizes your books

Smart categorization, Schedule C–ready expenses, and quarterly tax estimates that update as you earn.

03
Coin Insights keeps watch

Deductions you might miss, late payers, and cash anomalies — surfaced in plain English with clear next steps.

AI Tax Intelligence

Stop overpaying the IRS.
Every deduction, every time

The average freelancer misses $2,400 in deductions every year. coinbooks.ai monitors every transaction in real time and flags what's deductible before you miss it — not after you file.

Real-time quarterly tax estimates updated as you earn
Schedule C categories auto-applied to every expense
Plain-English status — on track, behind, or ahead
Home office, vehicle, and equipment deductions tracked
Tax estimates
On trackQ2 2026 · due Jun 15
$2,100
Next payment due in 12 days
2026 Year
Paid YTD$363
Projected total$1,537
Set aside$1,302
Coin Insight: $340 in deductions unclaimed this month — coffee meeting Apr 8 and home office not yet categorized.
Smart Invoicing

Invoice in seconds.
Get paid faster.

Create professional invoices, send payment links via Stripe, and let coinbooks handle the follow-up. The AI tracks payment behavior and flags clients trending late before it becomes a cash flow problem.

Live invoice preview with instant total calculation
Stripe payment links built into every invoice
Auto follow-ups when invoices go past due
Payment behavior tracked across every client
Invoice #2026-014
Invoice #2026-014
Acme Corp · Marcus Webb
Sent
Line items
Brand strategy (8 × $150)$1,200
Workshop (3 × $200)$600
Review (2 × $150)$300
Total due$2,100
Payment link
pay.coinbooks.ai/inv-2026-014Stripe
Acme pays 12 days late on average. We’ll auto-send a follow-up if this goes overdue.
Receipt Storage

Snap it. Store it.
Deduct it.

Upload receipts by photo or PDF and the AI extracts merchant, amount, and date automatically — then matches each receipt to the right transaction. Your books are audit-ready without the filing cabinet.

AI extracts merchant, date, and amount from any photo
Auto-matched to bank transactions
Business purpose notes for stronger audit defense
Export all receipts as a ZIP for your accountant
Receipts
Drop receipt or tap to upload
AI extracts all details automatically
BB
Blue Bottle Coffee
$47.00 · Apr 8
matched
AC
Adobe Creative
$54.99 · Apr 12
matched
UB
Uber
$22.40 · Apr 18
needs note
Coin Insight: Add a business purpose note to the Uber receipt to make it deductible.
Client Management

Know your clients.
Predict who pays late.

A lightweight CRM built around your invoices — not the other way around. Store client details once and the AI tracks payment behavior, flags slow payers, and tells you when to invoice earlier.

Full invoice history per client
Average payment time tracked automatically
AI alerts when a client is trending late
One-click invoice creation from any client profile
Clients
AC
Acme Corp
$18,400 lifetime · 4 invoices
overdue
S9
Studio Nine
$9,600 lifetime · 3 invoices
active
BL
Bright Labs
$2,100 lifetime · 1 invoice
new
Acme Corp
Marcus Webb
marcus@acme.com
Avg payment12 days late
Currently overdue$3,200
Total billed$18,400
Coin Insight: Invoice Acme 2 weeks early to protect cash flow.
Reports

Accountant-ready
in one click.

Beautiful financial reports generated automatically every month — P&L, Schedule C summary, cash flow, and annual summaries. Your CPA gets exactly what they need. You never open a spreadsheet.

Monthly Books Report auto-generated on the 1st
Schedule C organized by line item for your CPA
Profit & Loss, cash flow, and annual summary
Download as PDF or share directly with your accountant
Reports
Cash flow · 6 months
$52,500 in · $21,370 out
+$31,130 net
Nov
Dec
Jan
Feb
Mar
Apr
P&L
Profit & Loss
YTD 2026
Tax
Schedule C
Q2 2026
PDF
Books Report
April 2026
Download all as PDF →
Mileage tracking

Every business mile,
logged and deductible.

Stop guessing at the mileage worksheet. Log trips with start and end addresses, auto-calculated distances, and IRS rates applied by tax year. Business vs personal stays separated — and every change is recorded when an auditor asks.

Standard mileage rate applied automatically by calendar year
Mapped routes with editable distance when you know better
Business vs personal trips — Schedule C math stays honest
Per-trip history so edits are transparent and audit-ready
app.coinbooks.ai/dashboard · Mileage
2026IRS rate applied
+ New trip
Estimated mileage deduction · 2026
$3,842
142 trips · 2,891 deductible mi
By month · deductible miles
Jan
Feb
Mar
Apr
May
Jun
Recent tripsHistory on every row
Apr 18
SOMA → Palo Alto · Studio Nine shoot
42.6 miBusiness$29.82
Apr 12
Home → USPS · supplies drop-off
8.4 miBusiness$5.88
Apr 8
Oakland → Berkeley · gym
11.2 miPersonal—
Audit trail: distance overrides and trip-type changes stay on the record — no spreadsheet gymnastics.
Coin Insights

Your AI CFO,
working while you sleep.

Coin Insights is the always-on intelligence layer that monitors your books in real time. It surfaces deductions before you miss them, warns you about late payers before cash flow tightens, and tells you exactly what to do next — before you have to ask.

Proactive deduction alerts before every quarterly deadline
Late-payer warnings before invoices go overdue
Cash flow anomalies caught and explained in plain English
New savings opportunities surfaced as your patterns emerge
app.coinbooks.ai/coin-insights
Coin Insights
3 actions · updated just now
Act now
$
$340 in deductions unclaimed
Coffee meeting Apr 8 · home office not yet categorized
↑
Set aside $2,100 before Jun 15
Q2 tax estimate due in 12 days — you're on track
!
Acme Corp is 12 days overdue
Invoice #2026-014 · Auto follow-up scheduled for today
Everything you need

Built for the way freelancers work

10 features. 1 product. Everything a solo operator needs to run a tight financial operation — and nothing they don't need.

AI Dashboard
Your financial picture at a glance — what’s overdue, what’s coming up, and proactive insights the moment you open the app.
Always-on
Transaction Tracking
Bank sync via Plaid auto-imports every transaction. AI categorizes, flags deductibles, and learns from your corrections over time.
Plaid powered
Smart Invoicing
Create, send, and get paid on professional invoices with Stripe in seconds. AI suggests rates and auto-follows up on late payments.
Stripe built-in
Tax Estimates
Real-time quarterly tax estimates updated as money moves. Know your exact liability before April — down to the dollar.
Real-time
Cash Flow
Money in, money out, month over month. See exactly when you’re growing — and when you’re not — with paired bars and a 12-month view.
At-a-glance
Mileage log
Track business drives with addresses, mapped distances, and IRS rates by year. Separate personal trips and keep an audit-ready history without spreadsheets.
Schedule C ready
Coin Insights
Your AI CFO — surfacing deductions, flagging late payers, finding savings, and telling you exactly what to do next before you have to ask.
AI-powered
Client CRM
A lightweight address book with invoice history, payment behavior analytics, and AI alerts when a client is trending late on payments.
Payment intel
Receipt Storage
Snap a receipt and AI extracts everything — merchant, amount, date. Auto-matched to transactions and organized for audit defense.
Audit-ready
Reports
Monthly Books Reports, P&L, Schedule C summaries, and client billing reports — auto-generated and accountant-ready in one click.
PDF export
Real freelancers

They keep more. You will too.

★★★★★

“Found $1,800 in deductions in my first month that I'd been missing for two years. Coin Insights surfaces things I'd never have caught on my own.”

MR
Maya Rodriguez
UX Designer · San Francisco
★★★★★

“I was spending 4 hours a month on bookkeeping. Now it's 20 minutes. The AI does everything — I just review and confirm. Actually better than hiring a bookkeeper.”

JK
James Kim
Freelance Developer · Austin
★★★★★

“QuickBooks made me feel stupid. coinbooks.ai feels like a friend who gets it. The plain-English explanations and the Coin Insights are worth the $18 alone.”

SL
Sarah Linden
Brand Consultant · New York
Simple pricing

One plan. Everything included.

No tiers. No upsells. No surprises. Just $18/month for the full product.

Solo plan
$18
/month
or $180/year — 2 months free
Unlimited bank connections and transactions
Unlimited invoices and clients
Full Coin Insights AI feed
Real-time tax estimates with quarterly tracking
Mileage log with IRS rates, routes, and audit history
Receipt storage with AI extraction
Monthly Books Report PDF
Schedule C and P&L reports
Accountant access (read-only)
Start your 14-day free trial →

Cancel anytime · No charge during trial

How we compare

Honest about the competition.

We're not for everyone. See how coinbooks stacks up against QuickBooks, FreshBooks, Wave, and Bonsai — pricing, features, and trade-offs — all on one page.

See the full comparison →

Every coin.
Perfect books.

Join thousands of freelancers who stopped overpaying taxes and started keeping more of what they earn.

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